Procurement Unit

To apply highly effective and efficient procurement process and systems to ensure the availability of service and solutions that create value and streamline process in support of the organizational goals and initiatives.

CORE VALUES

·        Professionalism in carrying out duties

·        Integrity in dealing with public

·        Transparency and accountability in all procurement Activities

·        Promotion of fair competition in Public procurement

SERVICES

1.     Bid for Tenders:

I.              Placement of adverts in the news papers

II.             Purchase of tender document at a price GH¢200.00

In addition to the invitation for Tenders the Tender document include:

a.      Instruction to Tenderers (ITT);

b.     Tender Data Sheet;

c.      General Conditions of Contract (GCC);

d.     Special Conditions of Contract (SCC);

e.      Schedule of Requirements;

f.       Technical Specifications;

g.     Tender Form and Price Schedules (Bill of Quantities);

h.     Tender Security Form;

i.       Contract Form and Contract Data Sheet;

j.       Performance Security Form;

k.     Bank Guarantee for Advance Payment Form;

l.       Manufacturer’s Authorization Form

III.     Submission of  bid documents

Tenderers are required to produce the following, alongside their tenders:

·        Valid Registrar General’s Certificate

·        Valid SSNIT Clearance Certificate

·        Valid Tax Clearance Certificate

·         Valid Labour Clearance Certificate

·        Valid VAT Certificate

·        Valid Certificate from Public Procurement Authority

IV           Tender opening by purchaser

V.            Clarification of Tenders

VI.           Examination of Tenders and Determination of Responsiveness

VII.         Tender evaluation and comparison of Tenders

VIII.         Award of contract

IX.           Receiving and Issuing of stores items

X.            Asset Management

PROJECTS/PROGRAMS

Annual Procurement Plan and Quarterly Update

Tender Evaluation

Tender Opening

Tender Evaluation Meeting

Tender Committee Meeting

Procurement of Goods, Works and Services

Award of Contracts

Bid for Tender

Stores Management

HEAD OF DEPARTMENT

Mr. EBENEZER KWAAKUA AIDOO – GIPS member, MBA, BSc , HND

0241971675/ 0206828589

ASSISTANTS

Michael  Dzodzodzi (0244531753)

Sarah Ama Essiaw (0544138030)

SECRETARY

Mabel Dentsil (0546116034)

SUB UNITS

Stores

PREVIOUS HEAD

Maxwell Adizor Dzudzor